I.                    Meeting called to order at 2:44 p.m. by President Casey Gallegos.

II.                 Members present:  Casey Gallegos, Eric Garcia, Rosie Gomez and Mathew Martinez.  Absent:  Roberto Martinez

III.               Agenda approved.  Minutes from general membership meeting held on January 20, 2007 approved unanimously.

IV.              Old  Business

a.       CD of winners from last years show did not develop.  Crossroads project fell through.  Christie Records wanted all the rights.  Met with Matthew Martinez project pending.  Discussion held on this project and determined we missed the opportunity.  Eric will check with Bryan Olivas regarding the 2007 CD of winners.  Agenda item tabled until next meeting.

V.                 New Business

a.       Judy Lujan is no longer with the organization.  Edna Serna has accepted the position of Award Show Coordinator.  It will remain a volunteer position with commission being paid on ads sold for the award show program.  Motion made by Mathew Martinez to approve position.  Motion carried.

b.      The award show is scheduled for January 19, 2008 at the new Ohkay Casino Conference Center .  Capacity is 1,450.

c.       Promotional materials are needed to promote ticket sales like posters.  We to target Albuquerque market.  Discussion held on ticket pricing.  There has not been a ticket price increase since 1998. A motion was made by Eric Garcia to increase ticket prices from $25 to $30 for general admission.  Motion carried. 

Ticket outlet locations were discussed in the following locations:

Albuquerque – Jerry Dean, Crossroads, Mel Music and Denise Armijo

Espanola – Discoteca del Norte and Randall Records

Santa Fe – Discoteca de Merlin and Auto Ange

Taos – Taos Stereo & TV

Las Vegas – KNMX Radio, Sena’s Music and Casa de Musica

Rosie will look for other sites in the northwestern part of the state.

d.      Seating for presenters, performers and sponsors will remain the same towards the front near the stage.

e.       The official hotel for the awards show will be the Okhay Casino Hotel.

f.        Bands being considered for the post awards dance include Cuarenta Y Cinco & Matthew Martinez .  Eric Garcia will research possible bands from Albuquerque .  Mathew Martinez will follow-up with Gonzalo.

g.       There is a possibility that Dennis Chavez will not be available to provide the video production.  Historically the cost for this service has been $3,500.  Eric Garcia will check with John Ortiz with Channel 27 in the event Dennis is not available.  Steve Pace will assist with the screens and cameras for a cost of $2,900.

h.       Recommendations were made for judges.  They are as follows:

KDCE – Casey Gallegos will inquire for representation

KANW – Eric Garcia will inquire for representation

KNMX – Claudio Tapia.  Mathew Martinez will confirm

KSLV – Jerry Medina.  Casey Gallegos will confirm

KAFM – Jason Manzanares.  Eric Garcia will confirm

A discussion was held on the scoring during the judging process.  No action taken.

Potential sponsors for the event include:  City of Espanola , Rio Arriba County , Ohkay Casino, Big Rock Casino and Budweiser.  We have lost one sponsor worth $2,500 from the NM Film Commission.  Major sponsorship level is $2,500.

i.         Discussion held on entries and criteria.  No changes were recommended.

j.        The cost to print the award show program book is $1,800 for 500 copies.  Casey Gallegos will e-mail price sheet for ad space.  Mathew and Eric will look at each respective market.

k.      Joel and Ruth Ann Vargas will assist in coordinating the Children & Youth Competition.  It will be held on January 12, 2008 at the Big Rock Casino.  The entry fee has changed from $50 to $25 per entrant.  Mathew will distribute information in the Las Vegas and Mora area.  Rosie will distribute in the Farmington , Pagosa, Chama and Dulce areas.  Casey Gallegos will e-mail the forms.

l.         A discussion was held on the website management.  Redesign and timely updated information were the topics.  Tomas Garcia set up a my space page for the association.  Eric and Tomas will continue to work on the page.

m.     A discussion was held to list more radio stations and partners on the association website.  Information should be sent to Eric Garcia.  Mathew will develop a press release announcing the award show dates.

n.       Fundraising and association events were discussed.  An example to host a summer event like a picnic in the summer of 2008.  Mathew to look at Storrie Lake State Park and Casey will look at an area in Taos .  Fundraising ideas include:  CD sales, golf tournament with a meet and greet, soft ball tournament and benefit dances in Espanola & Las Vegas.  Mathew will research hosting a golf tournament.

A discussion was held on hosting a nominee announcement show at the Big Rock Casino.  Casey will speak with Tomas.  Eric will recruit his sister to assist in hosting a silent auction and dinner.  Item tabled until next meeting.

o.      Amigo membership will be looked at with a suggested change to the by-laws that will define clearly the perks for an amigo membership.  Example given is obtaining a discounted rate for the awards show ticket price.  Mathew will prepare the recommended changes.

p.      Certificates for members will continue to be issued with the addition of adding the association seal.  Will present to members at the nominee announcement party.

q.      A calendar was distributed at the meeting showing the deadlines in December 2007 and January 2008.  (see attached)

r.        Email addresses were set up for the board of directors.

s.       Eric is trying to improve the relationship with KANW and the association.  Eric will schedule to meet with Michael Brasher.  Eric will inform Casey if a follow-up meeting will be needed with the president.

t.        Combined with item n.

u.       A discussion was held to select an emcee for the annual award show.  A recommendation was made to use wireless microphones for the emcees.  Possibility includes Eric Garcia and Mathew Martinez.

v.       A motion was made by Mathew to retain Tomas Garcia as the Entertainment Director for the awards show.  He will be responsible for scheduling the entertainers.  Motion carried.

Next meeting will be held in Espanola , New Mexico on Saturday, November 17, 2007 at 1:00 p.m.   Location to be determined.

VI.              Adjournment

A motion was made by Mathew to adjourn meeting.  Meeting adjourned at 5:43 p.m.